Business Support Administrator

Operation / Full time

Business Support Administrator

Responsibilities

  • Assist in day-to-day coordination and management with internal and external stakeholders to support team’s operation 
  • Facilitate clear and consistent communication between team members, management, and external stakeholders to ensure smooth operation of business or drone missions.
  • Schedule, organize, and attend meetings as necessary, preparing agendas, taking minutes, and following up on action items to maintain project timelines.
  • Manage and prepare necessary documents and paperwork prior to mission mobilization including permit to work, flight permit, business travel management, and other regulatory documentation.
  • Provide support to team in related to administration works such as reimbursement, traveland accommodation arrangement, etc.
  • Track and manage expenses incurred during the operation of each mission
  • Support any operation team procurement related according to company procurement policy and procedure
  • Prepare and submit invoice and associated documents to customer after the completion of each project
  • Perform other tasks as assigned by the supervisor, demonstrating flexibility and a willingness to support the team in various capacities.
  • Proactively identify and suggest improvements to administrative processes to enhance efficiency and effectiveness.

Qualification

  • Bachelor’s Degree in any field
  • 1-2 years of experience in administrator or relevant role 
  • Passionate with technology with service-mind, attention to details, sense of urgency, problem solving skill and can-do mindset
  • Knowledge or experience of drone will be considered as an advantage
  • Good command of English in writing and speaking
  • Excellent communication and interpersonal skill
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) 
  • Be able to work over hours (if required)
  • Be able to travel upcountry to support field operations occasionally



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